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Revision 1 as of 2011-08-25 09:53:15
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Revision 2 as of 2011-09-28 21:46:59
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Comment: include the draft minutes and notes
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'''Scribe:''' You<<BR>>
'''Roll Call:''' Them<<BR>>
'''Scribe:''' RussellSenior<<BR>>
'''Roll Call:''' MattKlug, MarinoDuregon, RussellSenior, KeeganQuinn, SteveTree, DanRasmussen<<BR>>
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'''Notes'''
 * None yet
'''Annual Board Meeting Minutes'''
 * We were expecting some more people, so we delayed the official start of the meeting for a bit
 * 7:11 pm Annual Board Meeting called to order
 * 7:12 pm Russell moved that we appoint the other attendees (MattKlug and SteveTree) to the BoardOfAdvisors, seconded and passed.
 * 7:14 pm Discussion of amending the ByLaws Article III, Section 3 paragraph 1, in part, from "While there shall be no limit on the number of terms which a Director may serve, Directors may serve no more than two terms consecutively." to read "There shall be no limit on the number of terms which a Director may serve." It was noted that we were technically in violation of this clause since Russell's election in July 2010. However, because he was never replaced, he (also technically) remained in office. Russell proposes the amendment, Marino citing a need to "insure continuity" of the organization, seconds and recommends a "yes" vote.
 * 7:17 pm Russell recuses himself, Marino and Keegan vote yes, the motion to amend the ByLaws passes.
 * 7:27 pm Russell asks whether we should require members to maintain a valid first-class mailing address on file with the organization. The thinking is that State law requires 30 days notice to members for certain purposes, but that less notice, only 7 days is permissible in case we are able to provide notice by first-class mail. This would allow the Board of Directors to move more quickly in some cases. Keegan wonders whether this would add a barrier to membership. Russell does not have a proposed amendment ready. Keegan proposes to begin assembling a database of members with mailing addresses. The idea of amending the ByLaws for this purpose is tabled for the time being.
 * 7:35 pm Keegan asks about Article II, Section 3, clause 3, which states: "No member may be expelled or suspended, and no membership may be terminated or suspended except as provided by the Act" and whether it is necessary, inconsistent or desirable. Particularly whether it is inconsistent with Article II, Section 4 which reads, in part: "Membership may be terminated at any time by a majority vote of the Board Of Directors, if so doing is in the best interest of the Corporation." Russell worried about the legal ramifications of altering it, as it appeared to be legal boilerplate from the lawyers and that it might have a purpose that was not immediately obvious.
 * 7:42 pm Russell brings up expanding eligibility to the BoardOfDirectors to non-members. He indicated that at one time the Board had decided to try to expand its membership to 5 people, seeking specifically outsiders with a wider contact with the community, however had failed to recruit those members. Keegan didn't see why that would be necessary, as the Board has the authority to grant membership in exchange for significant service to the group. Russell finds this pursuasive, the idea is tabled.
 * 7:46 pm Russell proposes that we appoint DanRasmussen to the BoardOfAdvisors, seconded and passed.
 * 7:54 pm Board votes to appoint RussellSenior as President, KeeganQuinn as Treasurer, and MarinoDuregon as Secretary for the coming year.
 * 7:56 pm Keegan proposes we close the Annual Board Meeting, Russell seconds, motion carries, the Meeting is Closed.

'''Regular Meeting Notes''':
 * Keegan begins discussing his experiments with deploying IPv6 to nodes
  * proposes to assign each node a /64 out of iris.personaltelco.net's /48 allocation
  * tunnel it over a vpn tunnel to iris
 * Discussion of replacing donk's hardware:
  * Keegan has proposed a $1k 1U server from SiliconSomething
  * Russell has requested a server grant from FreeGeek, is a little leary about spending $1k.
  * Marino notes that last year the Board approved the idea of spending ~$500 on a replacement for donk.
 * Keegan wants to meet with JasonMacArthur face-to-face to talk about servers and security updates/status/openvpn infrastructure on iris, etc., possibly have a meeting at NodeLionsEye in the next few weeks.
 * Discussion of the hold up on NodeArborLodge
  * We need to know what mounting hardware is needed, which means we need photos or a visit, and need to coordinate same with AaronBaer.
  * Marino suggested we just buy a supply of likely mounting hardware to have on hand. Russell said he would order from WarrenElectronics:
   * 3x chimney strap kits
   * 2x 12-inch standoff kits
   * 2x 18-inch standoff kits
 * Marino brings up the strategic issues of how to enhance membership:
  * improvement to meeting announcements
  * letting other people actually do stuff, without Russell butting in and fixing problems too quickly
  * Russell suggested trying to reach out to PSU students
  * Dan suggested deploying dummy nodes with a splash screen that specifically asked for help (Russell noted we had lots of devices that could do this kind of thing)
 * Russell noted that he needs to follow up with BrianWannamaker
 * Matt talked about a bunch of places that are potential nodes, Russell encouraged him to pitch us, that I can deliver a gateway device and inside wifi in a matter of hours, rooftop gear a little slower.
 * there was some discussion of the disappointing and failing political situation in City Council over broadband.
 * Meeting ended.

Location: NodeLuckyLab
Date and Time: Wednesday, September 28, 2011, 6:30-8:00 p.m.
Scribe: RussellSenior
Roll Call: MattKlug, MarinoDuregon, RussellSenior, KeeganQuinn, SteveTree, DanRasmussen

Agenda

  • AnnualBoardMeeting2011

    • Appointment of Board of Advisors
    • Review, modification of ByLaws

      • Article III, Section 3, Paragraph 1: "While there shall be no limit on the number of terms which a Director may serve, Directors may serve no more than two terms consecutively."
      • any other sections that come to the boards attention
    • Refreshing our current list of members, consider acquiring mailing addresses for timely (7 days instead of 30 days) notice by first-class mail.
  • Regular meeting agenda
    • <add-your-topic-here>

Annual Board Meeting Minutes

  • We were expecting some more people, so we delayed the official start of the meeting for a bit
  • 7:11 pm Annual Board Meeting called to order
  • 7:12 pm Russell moved that we appoint the other attendees (MattKlug and SteveTree) to the BoardOfAdvisors, seconded and passed.

  • 7:14 pm Discussion of amending the ByLaws Article III, Section 3 paragraph 1, in part, from "While there shall be no limit on the number of terms which a Director may serve, Directors may serve no more than two terms consecutively." to read "There shall be no limit on the number of terms which a Director may serve." It was noted that we were technically in violation of this clause since Russell's election in July 2010. However, because he was never replaced, he (also technically) remained in office. Russell proposes the amendment, Marino citing a need to "insure continuity" of the organization, seconds and recommends a "yes" vote.

  • 7:17 pm Russell recuses himself, Marino and Keegan vote yes, the motion to amend the ByLaws passes.

  • 7:27 pm Russell asks whether we should require members to maintain a valid first-class mailing address on file with the organization. The thinking is that State law requires 30 days notice to members for certain purposes, but that less notice, only 7 days is permissible in case we are able to provide notice by first-class mail. This would allow the Board of Directors to move more quickly in some cases. Keegan wonders whether this would add a barrier to membership. Russell does not have a proposed amendment ready. Keegan proposes to begin assembling a database of members with mailing addresses. The idea of amending the ByLaws for this purpose is tabled for the time being.

  • 7:35 pm Keegan asks about Article II, Section 3, clause 3, which states: "No member may be expelled or suspended, and no membership may be terminated or suspended except as provided by the Act" and whether it is necessary, inconsistent or desirable. Particularly whether it is inconsistent with Article II, Section 4 which reads, in part: "Membership may be terminated at any time by a majority vote of the Board Of Directors, if so doing is in the best interest of the Corporation." Russell worried about the legal ramifications of altering it, as it appeared to be legal boilerplate from the lawyers and that it might have a purpose that was not immediately obvious.
  • 7:42 pm Russell brings up expanding eligibility to the BoardOfDirectors to non-members. He indicated that at one time the Board had decided to try to expand its membership to 5 people, seeking specifically outsiders with a wider contact with the community, however had failed to recruit those members. Keegan didn't see why that would be necessary, as the Board has the authority to grant membership in exchange for significant service to the group. Russell finds this pursuasive, the idea is tabled.

  • 7:46 pm Russell proposes that we appoint DanRasmussen to the BoardOfAdvisors, seconded and passed.

  • 7:54 pm Board votes to appoint RussellSenior as President, KeeganQuinn as Treasurer, and MarinoDuregon as Secretary for the coming year.

  • 7:56 pm Keegan proposes we close the Annual Board Meeting, Russell seconds, motion carries, the Meeting is Closed.

Regular Meeting Notes:

  • Keegan begins discussing his experiments with deploying IPv6 to nodes
    • proposes to assign each node a /64 out of iris.personaltelco.net's /48 allocation
    • tunnel it over a vpn tunnel to iris
  • Discussion of replacing donk's hardware:
    • Keegan has proposed a $1k 1U server from SiliconSomething

    • Russell has requested a server grant from FreeGeek, is a little leary about spending $1k.

    • Marino notes that last year the Board approved the idea of spending ~$500 on a replacement for donk.
  • Keegan wants to meet with JasonMacArthur face-to-face to talk about servers and security updates/status/openvpn infrastructure on iris, etc., possibly have a meeting at NodeLionsEye in the next few weeks.

  • Discussion of the hold up on NodeArborLodge

    • We need to know what mounting hardware is needed, which means we need photos or a visit, and need to coordinate same with AaronBaer.

    • Marino suggested we just buy a supply of likely mounting hardware to have on hand. Russell said he would order from WarrenElectronics:

      • 3x chimney strap kits
      • 2x 12-inch standoff kits
      • 2x 18-inch standoff kits
  • Marino brings up the strategic issues of how to enhance membership:
    • improvement to meeting announcements
    • letting other people actually do stuff, without Russell butting in and fixing problems too quickly
    • Russell suggested trying to reach out to PSU students
    • Dan suggested deploying dummy nodes with a splash screen that specifically asked for help (Russell noted we had lots of devices that could do this kind of thing)
  • Russell noted that he needs to follow up with BrianWannamaker

  • Matt talked about a bunch of places that are potential nodes, Russell encouraged him to pitch us, that I can deliver a gateway device and inside wifi in a matter of hours, rooftop gear a little slower.
  • there was some discussion of the disappointing and failing political situation in City Council over broadband.
  • Meeting ended.


[CategoryMeetingNotes]

MeetingSeptember2011 (last edited 2012-04-18 19:09:36 by DanRasmussen)